SUMMARY OF THE COUNCIL AGREEMENTS TO BE SHARED WITH THE CONGREGATIONS
1. Christmas Bazaar:
Purchase of 2 pocket pros has been approved to encourage the use of debit and credit cards. The YAPE app will also be installed.
2. A meeting will be held on a Sunday in December, after the service (date still to be defined), to explain the congregation about the Cathedral's situation, and motivate our members to help, to the best of their abilities. The points of discussion shall include:
SUMMARY OF COUNCIL MEETING AGREEMENTS FOR THE CONGREGATIONS
1 - Social Media: In order to promote our Cathedral on the website and Facebook account, we had a presentation by Mr. Mario Benitez and his wife, from EBP Consulting (a digital design company). We have asked them for a quote and suggestions to enhance our website and promote our events (weddings, Christmas bazaar, book sales, etc.)
2 - The Organ: A specialist in the United States has been consulted. Discussions will be held with members of the English-speaking congregation who are involved in the music in our services (Mr. Andrew King, Ms. Sofia Doig, Ms. Rocío Cancho, the new organist). Data and photographs of the organ and our temple (to define the musical environment in m3, and details of the organ) will be sent to the expert to get an idea of what is needed.
The organ is broken down. We are looking for options that might include a replacement. If the latter is the case, we will need donations.
3 - Christmas Bazaar: It has been agreed to buy a payment system with credit and debit cards. This, we hope and expect, will significantly increase our sales.
Our Cathedral’s availability for weddings will be advertised with the assistance of Carolina Morillas, a professional publicist.
· International Safe Church Certification
Upon the Anglican Communion’s requirement, all churches are to get this certification that they safe churches for children, adolescents, and vulnerable adults. Training and accreditation will be carried out at the Cathedral on Friday, 16th (7 – 9 pm) and Saturday, 17th (9 am – 1 pm) of August, by an International Coach. CMS will sponsor the event. The course is free and is addressed to clergy, Sunday school teachers, teachers from Anglican schools, teachers from other schools who congregate in Anglican churches.
Representative of the Cathedral who supervises each wedding. Vicar spoke with the secretary, Mrs. Romy Llontop. It starts on Saturday, June 22.
The availability of our Cathedral for weddings will begin to be publicized, with the help of Carolina Morillas, who is a professional publicist.
· Pan American Games
The Anglican Church will participate in the Pan American Games offering pastoral counseling.
Involved: Diácona Patricia Blanchard, Rev. Rubén Mancilla and Rev. Mark Ewbank.
· Thanksgiving Ceremony (in national holidays): The Vicar will resume Contact.
· The Vicar thanks the outgoing Council for their service to the Cathedral.
SUMMARY OF COUNCIL DECISIONS TO BE SHARED WITH THE CONGREGATIONS
1. Social Work Ministry: Council endorsement. The Council endorses the agreements made at the meeting held between Council members ((Ana Núnez y Blanca Pasco) and the Social Work Committee, on March 10th. In this sense, at their next meeting, Council members will ask the Committee to submit:a) Their annual Action Plan, based on the agreements made at the metting of March 10th.
b) A monthly summary to be posted on our Facebook accounts and the Cathedral website, and the Diocese bulletin, both in English and Spanish.
2 Weddings: A study to establish a new amount and the deposit to be charged for each wedding (including those conditions that would lead to lose the deposit), especially the Saturday 7 pm weddings. Report by Robin Emigh. Her proposals include:a) Reducing the number of weddings from 3 to 2 on Saturdays, and charge more for each wedding; each wedding will therefore have more time to prepare.
b) Increasing the deposit to S/ 1000.00
c) Preparing a detailed contract including sanctions, photographs, and a guarantor.
d) Appointing a Cathedral representative to supervise each wedding. the Dean will ask Romy Llontop to do that job.
e) Hiring an extra worker that helps the doorkeepers during the weddings.
f) Paying a bonus to the workers at the weddings.
g) Advertising the Cathedral with wedding planners, on the website, and Facebook accounts. This will require taking photographs of some weddings, and preparing ads to be posted on the web.
3. Presentation at the Cathedral of the book "PERÚ & GRAN BRETAÑA," published by the Asociación Cultural Peruano Británica: The author has expressed his delight to come and present his book at the Cathedral. the ACPB will be in charge of the publicity. the Council suggests the event takes place, either on May 23rd or 30th. The Dean will coordinate this.
There has been a fruitful meeting between members of the Board of Directors and members of the Social Assistance Committee. It has reached very good agreements for the future in terms of:
-the scholarships, which from now on will be called Educational Credits
-the work focused on an Anglican congregation of the Diocese that is in need (in this case, the Church) Jesus the Savior "of Villa El Salvador, led by the Rev. Rubén Mancilla)
-The Social Work actions are going to be reported in the newsletter, Facebook page and the Cathedral's website, both in English and in Spanish.
-All social work carried out by any of the Cathedral congregations will be channeled by the Cathedral Social Work Committee.
-It has been proposed that someone from the Spanish-speaking congregation will help with the audiovisual record of the current activities of the Social Work Committee.
- Volunteers are invited to participate in the activities of the Construction Committee Social.
- There is going to be another meeting between the Council and the Social Work Committee
1: The congregations are reminded that an Extraordinary Meeting will be held on March 24th, to include any new members and revise the list of current members, in a timely manner, and the Annual General Meeting will be held on May 5th.
2: The Cathedral staff has been given a 7.5% increase to their salaries.
3: The Cathedral staff with school age children have been paid the school grant that has been agreed by the Council for the last three years.
4: It has been coordinated with the construction company in charge of the construction of the building next door to the Rectory, in order to prevent any damages to our foundations, walls, etc.
5: Since there are new office buildings being constructed in the area, measures are being taken with the municipality, in order to safeguard our parking lots and driveway.
6: We are working on charging new rates and guarantee amounts for weddings, in order to better protect our premises and assets.
1: Rev’d Mark Ewbank’s resident visa has been approved. His Resident Card (Carné de Extranjería) is now in progress.
2: It is agreed that an Extraordinary Meeting should be held on March 24th, to include any new members and revise the list of current members, in a timely manner, and the Annual General Meeting should be held on May 5th.
Nothing significant to share with the congregations.
No council meeting was held.
1: Visa application process for the Rev’d Mark Ewbank has been successfully completed.
2: Social Work Committee: In the next few weeks, Ana Núñez and Blanca Pasco, Council members from the Spanish congregation, will prepare a Draft Plan that includes the Cathedral Social Work Ministry’s vision, mission, and development. A summary of the Social Work history is still pending.
3: Revision to the Cathedral Association Articles of Association: Our attorney, Ms. María Cecilia Flores, has prepared a draft amendment to the Articles of Association. The Dean will send it tomorrow by email to the Council Members. The proposed amendments are shown in red. The Council agrees to devote 30 days to read and analyze the New Proposed Articles of Association and share their views on the next Council meeting.
4: Christmas Bazaar: In progress. The Dean will encourage the Spanish congregation to get involved.
5: We are in the red in our budget. The congregation is exhorted to a better stewardship when managing their offerings/ pledges.